12 Steps to Hosting a Screening
Step 1: Identify a potential venue on campus that can be used for a screening – ideally somewhere students know how to access with sound and audio built in. Chapels, lecture halls, auditoriums or student unions are typically all good options
Step 2: Find a faculty sponsor, department head or student activities person, who will approve the screening — follow procedures for hosting an event on your campus
Step 3: If there’s a facility fee, communicate that to: firstname.lastname@example.org
Step 4: Select a date and time for the screening — try to avoid dates where other major campus events are happening
Step 5: Explore potential partners: environmental science, theology, bible, ecology, American roots music, elementary education, outing club or other like-minded student orgs, local churches, environmental clubs, etc.
Step 6: Download promotion materials from beholdtheearth.com
Step 7: Print flyers and post around campus, promote via social media (use #BeholdTheEarth in your posts so we can co-promote with you), connect with partners you had identified prior and get them to promote the event as well
Step 8: Approach leaders who may want to participate in a post screening panel to discuss themes of the film, take questions from audience, etc.
Step 9: Download study guide to use in post screening dialogue with leaders and students
Step 10: Request screener from email@example.com at least 3 weeks prior to event.
Step 11: Day of — check audio/video prior to screening. Make sure all is working at least 4 hours prior to guests arriving
Step 12: Press play!